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Friday, December 30, 2022

WSH Audit Report

COMPANY XXXX OPENING AND CLOSING ADDRESS MEETING ATTENDANCE 

Company XXXX Safety & Health Management System Audit Opening Meeting was held on Thursday , 20 July  2013 @ 0900 am at the  Company XXX  Board Room.

Opening address meeting attendees:

Name

Job Title

Signature

Date

Robert Tan Eng How

Operation Manager

ROBERT

20 July 2013

Richard Ong

Production Manager

ROng

20 July 2013

Bahrin Shah

Maintenance Manager

Shah

20 July 2013

Ng Say Thoong

Facility Manager

Ngg

20 July 2013

Victor Tan

Safety Manager

Vickie

20 July 2013

 Company XXXX Safety & Health Management System Audit Closing Meeting was held on Thursday , 21 July  2013 @ 1130 am at the  Company XXXX  Board Room.

Closing address meeting attendees:

Name

Job Title

Signature

Date

Robert Tan Eng How

Operation Manager

ROBERT

20 July 2013

Richard Ong

Production Manager

ROng

20 July 2013

Bahrin Shah

Maintenance Manager

Shah

20 July 2013

Ng Say Thoong

Facility Manager

Ngg

20 July 2013

 

 

 

 

 

 

 

 

 

 

 

 

 

  FINDINGS AND RECOMMENDATIONS

       

Element 1

Audit Criteria

Audit Findings

Recommendation

Safety Policy

Singapore Standard SS 506 Part 3 : 2006 Occupational safety and health (OSH) management
system – Requirements for the chemical industry

Company XXXX SGP safety policy is adopted from its US parent company .Though Company XXXX Safety policy comply with Singapore Standard SS 506 Part 3 : 2006 Occupational safety and health (OSH) management
system – Requirements for the chemical industry , it does not mean that the adopted safety policy is appropriate to the nature and scale of its Singapore operation in view of the country difference in which Company XXXX operates

 

Due to diverse business operations needs and different cultures between Singapore and US. There is a need for Company XXXX to

establish its own identity and develop its own safety policy contingent and applicable to its own culture and manufacturing operations

 

Company XXXX SGP to establish their own safety policy taking into consideration both the internal and external factors that would affect it’s WSH policy.

 

Company XXXX senior management

should immediately appoint one management representative , preferably the senior management level staff to over-see the development of the safety policy and prescribe the management representative with the responsibility to chair meeting and to report all progress and achievements on the development of the safety policy

 

Once the senior management staff has been appointed as the management representative, He/she should work with the safety department to establish realistic and achievable WSH goals, objectives and target at departmental level for those KPI with poor performance and to establish  & prescribe WSH roles and responsibility for worker, supervisor, engineer, manager and senior management  level staff

 

       Element 2

Audit Criteria

Audit Findings

Recommendation

Safe Work Procedure

Singapore Standard SS 506 Part 3 : 2006 Occupational safety and health (OSH) management
system – Requirements for the chemical industry

Sampled check on Company XXXX  high risk activities such as the two roll mill operations, hot works and steam boiler Preventive Maintenance as well as working on building roof top revealed each has an established safe work procedure and risk assessment.

 

To control the high risk activities and non routine activities undertaken by contractors, west has a Permit to work system to monitor and control the high risk activities as well as designating one west employee as the project coordinator over-seeing all activities until the project completed. Unfortunately , Company XXXX is still adopting the 3x3 risk assessment matrix which is not as effective as a 5x5 matrix in that the risk of the hazards cannot be interpreted representatively due to fewer risk options available for a 3x3 risk assessment matrix. In addition, the risk assessment for individual department were undertaken individually without cross functional collaborative efforts

 

In addition Company XXXX has established safety rules and regulations to enforce safe work behaviour in the workplace among its employees. However, the safety rules and regulations were established without taking into consideration the

Current WSH behaviour of its employee, the WSH performance and changes in the WSH regulations and other related legal requirements

Company XXXX should establish a risk assessment team which is made up of cross functional employees with different background, knowledge and experience with the objective to ensure that no hazards from any aspect are left undetected

 

The risk assessment team shall be place under the care of  Company XXXX WSHO who will be the risk assessment leader.

 

Upon the establishment of the risk assessment team, west should undertake all risk assessment study using the 5x5 risk assessment matrix rather than sticking to a 3x3 matrix due to the fact that a 5x5 matrix provide the opportunity for tracking the implementation of the safety control measures, track the

Responsible person who is following up on the action item and also tracking the effectiveness of the implemented control measure

 

On Company XXXX safety rules and regulations, Company XXXX  should rewrite their safety rules and regulations not least because they are outdated and the safety rules and regulations were established without taking into consideration the

Current WSH behaviour of its employee, the WSH performance and changes in the WSH regulations and other related legal requirements

Element 3

Audit Criteria

Audit Findings

Recommendation

Safe Training

Singapore Standard SS 506 Part 3 : 2006 Occupational safety and health (OSH) management
system – Requirements for the chemical industry

Company XXXX employee’s WSH competency fulfilled the Factory ( Safety Training Order) regulations as review on Company XXXX employee training record revealed that mandatory training of forklift training, mobile elevating platform, First Class Boiler Attendant and working at height for both worker and supervisor were all complied with

 

Company XXXX analysed its employees training needs at different levels of the organization which include workers, supervisor and managerial level. Unfortunately, Company XXXX failed to identify the training needs of departmental managers who are in fact the leaders of their department. And these managers would be the one driving the WSH performance of Company XXXX

Company XXXX has procedure to analyse the training needs of its employee from worker level, supervisor level to manager level.

 

Unfortunately little is done to analyse the training needs of the manager level employees.  

 

Management training needs cannot be neglected as they are the leaders of their own department and are typically the one who drive the WSH performance of their own department

 

Company XXXX should consider the following training courses in the pipeline for their manager level employees which include

 

a)Safety and Health Management system audit

b)Quantitative Risk Assessment

c)Project Management

d)Behaviour safety management  etc

 

Company XXXX should conduct survey with regards to the employee training needs and from the survey, tabulate the training needs of the workforce and match these training needs with the regulations requirement together with the safety department

 

 

Element 4

Audit Criteria

Audit Findings

Recommendation

Group Meeting

Singapore Standard SS 506 Part 3 : 2006 Occupational safety and health (OSH) management
system – Requirements for the chemical industry

Company XXXX has established WSH safety committee team where the team members were made up of cross functional department representative.

 

The team met up once in a month to discuss issues relating to the organization safety and health

 

These members also assisted in communicating pertinent HSE information to both employees and contractor. Example is the display of the safety committee team for year 2013 to create awareness among employees

 

Typical communication mode involve the use of email and bulletin board. Or present during the production toolbox meeting

To communicate the changes in the local WSH regulations

 

Review on the current safety inspection reports show it was authored by the WSH secretary who is a qualified WSHO with relevant qualification ,skills, knowledge and attitude.

 

Unfortunately sampling check on the WSH safety committee team WSH competency revealed none of the member were trained in the WSH ( Safety Committee team) regulations for their roles and responsibilities and the basic investigation skills 

Company XXXX should review the WSH competency level of its WSH safety committee team members by undertaking training needs analysis of these group of people with the intention to send them out for external training to equip them with the knowledge,skills and attitude to assume their role as WSH safety committee team members helping west to proactively manage its workplace WSH.

 

Similarly, the WSH Safety committee team members should be replace yearly once the member one year terms is up with the objective to further spread the WSH knowledge and skills to more people within west organization as review on current WSH safety committee team revealed few members still in the team despite having served a 2 year term

Element 5

Audit Criteria

Audit Findings

Recommendation

Incident Investigation & Analysis

Singapore Standard SS 506 Part 3 : 2006 Occupational safety and health (OSH) management
system – Requirements for the chemical industry

Company XXXX has an incident investigation & analysis procedure .   The procedure define the responsibility of employee ,supervisor ,WSH personnel , investigation team and  leveraging on external subject matter of experts should situation require.

 

Role of employee to report accident /incident upon its occurrence.

 

Role of supervisor (where the accident/incident is reported) to preserve scene & collect evidence at accident/incident scene and conduct preliminary investigation by putting up the accident/incident investigation report before handing over to the WSHO

 

Role of WSHO is to verify the information in the accident/incident report, initiate meeting with relevant stakeholders which may include cross functional department to leverage on their knowledge to establish the cause and effect analysis to understand the probable causes of the accident, before the 5 Why Analysis to establish the root cause of the accident

 

For complex cases, WSHO will enlist external subject matter of experts for their opinions

 

Upon established the root cause of the workplace accident/incident, the WSHO will seek consultation with the investigation team on the appropriate CAPA to recommend to ensure the CAPA effectiveness

Company XXXX  depends very much on their WSHO for all its workplace accidents/incidents reported within west Company XXXX  as document review had revealed the investigation team members did not received any formal training on investigation, the use of investigation tools to identify the probable causes and root cause of an workplace accident

 

To show the top management commitment to west WSH, specifically the top management commitment in the safety policy, the top management should set aside certain amount of budget for WSH training for its employees to increase their human capital and knowledge in proactively managing Company XXXX WSH performance

 

On the WSH accident statistics, west seem to have one workplace accident reported almost on every month and review on the accident/incident report revealed unsafe condition ad unsafe behaviour are the root cause of most workplace incidents.

 

Company XXXX workplace accident/incident can only be improved if the top management set WSH objectives, goals and target to stimulate improved WSH performance within the workforce and prescribed safety rules and regulations to control unsafe behaviour and implement a HSE reporting system for employees to report unsafe conditions in the workplace and to reward & recognise employee for their WSH contributions and commitments

Element 9

Audit Criteria

Audit Findings

Recommendation

Safety Inspection

Singapore Standard SS 506 Part 3 : 2006 Occupational safety and health (OSH) management
system – Requirements for the chemical industry

Company XXXX documents its site monthly safety inspection in words documents.

 

The inspection report contain information on observations, photograph, inspection criteria, action item , responsible person and due date.

 

Every month the WSH safety committee team focus on different issue with last month the team focus on fire protection system in view of its upcoming fire insurance inspection

 

The WSH Safety committee team also established the frequency of inspection schedule for the statutory equipment which are required by the Singapore Ministry of Manpower to be regularly inspected and load tested by an authorised examiner

 

Review on the inspection team WSH competency revealed none of them received any formal training on audit and inspection and were not competent to assume their inspector role during the site monthly WSH safety committee team inspection

 

Company XXXX should immediately looks into the WSH competency of their WSH safety committee team members and to provide the require training to increase their knowledge ,skills and attitude making the team members competent to assume their WSH roles. When the WSH committee team members are equip with the knowledge and skills to make them competent , west can expect that it’s workplace WSH performance will improved over the years due to proactively management of the site WSH performance by these people

Element 11

Audit Criteria

Audit Findings

Recommendation

Hazard Analysis

Singapore Standard SS 506 Part 3 : 2006 Occupational safety and health (OSH) management
system – Requirements for the chemical industry

Company XXXX use Qualitative Risk Assessment 3x3 matrix for hazard identification, and risk assessment and the implemented control measures are based on the hierarchy of control

 

Document review on west high risk activities such as the steam boiler ,hot works and 2 roll mills operations revealed that each have a risk assessment and the sampled activity with medium residual risk level , each were implemented with SWP

 

However documentation review on the risk assessment register of most department revealed that the risk assessment were undertaken by the individual department and there is no cross functional collaboration among departments to identify the hazards collectively and to ensure no hazards are being oversight nor left out

Company XXXX should relook into their risk assessment methodology in identifying the workplace hazards/risks associated with its manufacturing operations.

 

Pursuant to the WSH (Risk Management) Regulations, it is a legal requirement by law that west should formed a risk assessment team which comprises of employees of different background cross functionally.

 

The risk assessment team would be under the care of the risk assessment leader who is usually the site WSHO

 

Upon formation of the risk assessment team, Company XXXX should provide the necessary training to equip the team with the knowledge ,skills and attitude for them to better assume their WSH roles in particular as risk assessment team members

 

When Company XXXX has a team of capable and competent risk assessment team , west can expect reduction in their workplace accidents/incident over the years as the team would have tidy up the workplace operating procedures

 

PHYSICAL INSPECTION

Site physical walkabout inspection as per audit plan led by Company XXXX Audit Coordinator, Mr Daniel Phong together with the lead auditor and the team auditor was undertaken in Company XXXX external facility and the respective production shop floors on  20/7/2013 @ 1000 am.

The objective of the inspection is part of the audit schedule to provide an overview of Company XXXX facility to the auditors and also for the auditors to gather evidence on Company XXXX implementation of the Safety and health management system

Inspection checklist were used by the auditors to assess Company XXXX Safety and Health
Management  System based on the auditors observations and evidences gathered during
the inspection

During the inspection, many observations were recorded where some are good proactive
safety  measures which deserves to be complimented while others are identified as areas
that needs further improvement

To ensure that Company XXXX best work practices is not confined to just it’s organization, it will be made  mentioned in this audit report

GOOD SAFETY MEASURES OBSERVED IMPLEMENTED ON SITE 

The following are observations which are worthy to be mentioned in this audit report due to
the commitments of West Management in improving its WSH performance and also its
exemplary work practices in creating a safe and healthful work environment

Inspected Area

Observation

Photograph

Audit Findings

Dust Collector

 A safe working platform was observed parked beside west pharmaceutical dust collectors 

It was understood that the work platform is meant for safe access and egress of personnel  to and fro from the dust collectors 

Even though it is just a work platform, west goes to the extra miles by making sure that the work platform comply with Singapore Standard CP 27 : 1999 Code of Practice for Factory Layout - Safety, Health and Welfare consideration                        specifically Safe means of access and safe place of employment 

For every staircase in a building or affording a means of exit from a

building, a substantial handrail shall be provided and maintained, which , if the staircase has an open side, shall be on that side, and , in the case of a staircase having two open side, such a handrail shall be provided on both sides. Any open side of a staircase shall also be guarded by the provision o a lower rail or other effective means

N.A

Company XXXX proactive WSH management is evidently seen on the design of the work platform for safe access and egress of personnel



Inspected Area

Observation

Photograph

Audit Findings

Toolshop /Maintenance

Lifting equipment,

gears, accessories and appliances

During the inspection in the tool shop and maintenance workshop, the inspection team observed West has in place a system to proactively managed the site WSH performance and this include: 

Statutory equipment inspection monitoring chart

– to monitor the statutory equipment inspection and testing requirement by authorized examiner

 

Monthly WSH Safety Committee Team Inspection Schedule

 

-to monitor the site progress especially for areas/facility which requires the WSH Safety Committee team inspection and also to ensure no areas/facility are left un- combed or left not-inspected

 

West commitment in proactive WSH management is evidently seen in how they managed their statutory equipment inspection and testing by authorised examiner as well as how it planned out its site WSH Safety Committee team inspection to ensure no areas are left un-combed  or left not-inspected

 

 

Statutory Equipment Inspection Monitoring Chart

S/N

Item Description

Frequency of inspection

Responsible person

WK1

WK 2

WK3

WK4

Remarks

1

Lifting Machines

Once in every 6 months

Authorized Examiner

Refer to Maintenance Preventive Maintenance Program Chart

 

2

Lifting Gears

Once in every 12 months

Authorized Examiner

-do-

 

3

Lifting Appliance

Once in every 12 months

Authorized Examiner

-do-

 

4

Hoist

Once in every 6 months

Authorized Examiner

-do-

 

5

Air Receiver

Once every 24 months

Authorized Examiner

Refer to Maintenance Preventive Maintenance Program Chart

 

6

Scaffold Inspection

Weekly After Stormy Weather

Scaffold Supervisor

-do-

 

7

Temporary Electrical Installation Check

Monthly

Licensed Electrical Worker ( LEW)

-do-

 

8

WSH Committee Inspection

Monthly

WSH Committee Members

-do-

 

9

Environmental Control

Fortnightly

ECO

-do-

 

10

Toxic Industrial Waste Weekly Inventory Register

Weekly

WSH Committee Members

-do-

 

11

Toxic Industrial Waste Annual Inventory Register ( to ensure waste qty generated is less than the schedule)

 

End 31 Dec

WSH Committee Members

Refer to Maintenance Preventive Maintenance Program Chart

 

12

Steam Boilers

Once every 2 years

Authorized examiner

Refer to Maintenance Preventive Program Chart

 

13

Steam Receivers

Once every 2 years

Authorized examiner

-do-

 

14

Abrasive Blasting machine

Once in every 7 days

Competent Person

-do-

 

15

Incident Reporting

Within 10 Days

Supervisor of injured worker

-do-

 

 

Monthly Site Safety Inspection Schedule

 

Mon

Tues

Wed

Thurs

Fri

Sat

Sun

 

 

1

2

3

4

5

6

AM

Monthly inspection of fire extinguishers

Weekly inspection of Scaffold

Weekly inspection of lifting gears

 

Weekly inspection with WSH Committee

Monthly inspection of fire extinguishers

 

PM

Monthly inspection of lifting gears

 

Weekly inspection of work tools

Monthly inspection of First Aid Box

 

Monthly inspection of lifting gears

 

 

7

8

9

10

11

12

13

AM

Weekly inspection of work tools

 

Weekly inspection of Scaffold

 

Weekly inspection with WSH Committee

 

 

PM

Weekly inspection of lifting gears

Bi weekly inspection of Electrical SOAs

 

 

 

Bi weekly inspection of Electrical SOAs

 

 

 

 

 

 

 

14

15

16

17

18

19

20

AM

 

 

Weekly inspection of work tools

 

Weekly inspection with WSH committee

Weekly inspection of lifting gear

 

PM

Monthly inspection with Safety Committee

 

Weekly inspection of Scaffold

 

 

 

Monthly inspection with Safety Committee

 

21

22

23

24

25

26

27

AM

Weekly inspection of lifting gear

 

 

Weekly inspection of work tools

 

Bi weekly inspection of Electrical SOAs

 

PM

 

Weekly inspection of Scaffold

 

 

Weekly inspection with WSH Committee

 

 

 

28

29

30

31

 

 

 

AM

Weekly inspection of lifting gear

 

Weekly inspection of Scaffold

Weekly inspection of work tools

 

 

 

PM

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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