FSM Responsibilities

 

General duties of fire safety manager

7.—(1)  It shall be the duty of a fire safety manager appointed for any specified premises to assist the owner or occupier of the premises to — (a) ensure at all times that fire safety requirements contained in the Emergency Response Plan are complied with; (b) supervise the maintenance of all fire safety works in the premises; (c) ensure at all times that the occupant load of any part of any building does not exceed the capacity prescribed under the Fire Code; (d) conduct daily checks within the premises and remove or cause to be removed any fire hazard that is found within the premises; (e) prepare and execute the Emergency Response Plan for the premises and distribute the Emergency Response Plan to the occupants of the premises; (ea) conduct fire drills for the occupants of the premises at least twice in every calendar year or on such occasion as may be directed by the Commissioner; (f) ensure that all occupants are familiar with the means of escape located within the premises; (g) prepare fire safety guidebooks for the occupants of the premises; (ga) train, co-ordinate and supervise the Company Emergency Response Team for the premises in first-aid, fire-fighting and evacuation in the event of fire or other related emergencies; (h) train the occupants in the premises in first aid, fire fighting and evacuation in the event of fire or other related emergencies; (i) co-ordinate and supervise the occupants within the premises in fire fighting and in evacuation in the event of fire or other related emergencies; (j) supervise the operation of the Fire Command Centre in the event of fire or other related emergencies; (k) conduct at least 2 Table-Top Exercises within the premises each year and to evaluate, together with the Fire Safety Committee, the effectiveness of the Arson Prevention Plan and the Emergency Response Plan for those premises; (l) prepare and implement the Arson Prevention Plan for the premises; (m) notify the Commissioner immediately upon the occurrence of any fire incident in the premises; (n) organise campaigns, training courses, competitions, contests and other activities which will develop and maintain the interest of the occupants within the premises in establishing a fire safe environment; and (o) carry out such other duties as the Commissioner may require. (2)  In addition to the duties under paragraph (1), it is the duty of a fire safety manager appointed for any specified complex premises to assist the owner or occupier of the premises  (a) to carry out a fire risk assessment of the premises  (i) at least once in every 3 years; (ii) whenever the fire safety manager becomes aware of any change in work processes or work activities at the premises which is likely to increase the fire risk at the premises; and (iii) whenever the Commissioner directs a fire risk assessment to be carried out; and (b) to perform checks to ensure that any fire safety works using alternative solutions meet the requirements set out in the operations and maintenance manual, if any. Fire safety report 8.—(1)  Every fire safety manager shall in the month of December of each year prepare and submit to the owner or occupier of the specified premises by whom he is appointed a report containing the particulars set out in paragraph (2) and in such form as the Commissioner may require. (2)  The particulars mentioned in paragraph (1) are — (a) the measures, if any, taken by him to train the occupants in fire fighting skills and to maintain their interest in establishing a fire safe environment within the last 12 months and the particulars of the activities which were conducted for the occupants for the last 12 months; (b) his recommendations on how the structure and the layout of the specified premises with regard to the fire safety of its occupants could be improved; (c) the number of fire evacuation drills conducted within the specified premises over the last 12 months and the effectiveness of such drills; (d) the measures, if any, taken to ensure the fire safety of the persons within the specified premises; (e) a list of activities relating to fire safety scheduled for the next 12 months; (f) the number of Table-Top Exercises conducted within the premises over the preceding 12 months and the effectiveness of the Arson Prevention Plan and the Emergency Response Plan for those premises; (g) the status of the implementation of the Arson Prevention Plan for those premises; (h) any matter arising from the previous report; and] (ha) in the case of specified complex premises, when the fire risk assessment and checks of the premises were last carried out for the purposes of regulation 7(2). (3)  The owner or occupier of the specified premises to whom the report is submitted under paragraph (1) shall, not later than one month after the receipt of the fire safety report, discuss the report with the fire safety manager and take such action or measures as the owner or occupier thinks fit.