TRACKING
/MONITORING THE IMPLEMENTATION OF CORRECTIVE AND PREVENTIVE ACTIONS
To track the effectiveness of implementation
of the WSH audit corrective and preventive actions , the auditors use an excel
spreadsheet as the tracking mechanisms to track the closure of the corrective
actions and preventive actions
Required
information to be track may include:
· Responsible person
· Target completion date of corrective measure implementation
· Status
· Proposed corrective/preventive actions
· Audit findings
The SHMS audit criteria is based on the Singapore
Standard SS 506 Part 3 : 2006 Occupational safety and health (OSH) management
system – Requirements for the chemical industry, and in accordance with the
relevant WSH legislation and guidelines set out for each industry
|
S/N |
SHMS Element |
Audit Findings |
Proposed Corrective
/Preventive Actions |
Person Responsible |
Target Completion date |
|
1 |
Safety policy |
Company
XXXX Safety Policy is an adoption of its parents company Safety Policy in US
and hence the policy may not be appropriate to the nature and scale of its
Singapore operation and its workforce culture |
To
establish a safety policy which is
appropriate to the nature and scale of its Singapore operation, its workforce
culture and comply with Singapore Standard SS 506 Part 3 : 2006 Occupational
safety and health (OSH) management system – Requirements for the chemical industry
|
Chief
Executive Officer, Mr XXXX |
End
Dec 2013 |
|
2 |
Safe work practices |
Established
risk assessment is done by individual department with no cross functional
collaboration to ensure no hazards/risks is left unidentified |
Company
XXXX should establish a risk
assessment team which is made up of cross functional employees with different
background, knowledge and experience with the objective to ensure that no
hazards from any aspect are left undetected and adopt a 5x5 risk assessment
matrix to better classified its risk levels. Equipped
the risk assessment team with the relevant practical knowledge on risk
management and to formulate the safety rules and regulations taking into
consideration the current WSH behaviour of its employee, the WSH performance
and changes in the WSH regulations and other related legal requirements |
XXXX,
CEO YYYY,
Senior management level staff KKKK
HR Training Manager WSHO
Willy Lee |
End
Dec 2013 |
|
3 |
Safety training |
No
training budget to improve current WSH performance WSH
Training needs of west managers level staffs were neglected |
Company
XXXX CEO to set some money aside as
the HSE training budget ,establish the training needs analysis of its
managers by conducting an internal training survey , analyse the results and
collaborate with its WSHO to identify the training needs of it’s manager
level employees by referencing to the Factories ( Safety Training Order)
Regulations and the WSH training for
managers may include a)Safety
and Health Management system audit b)Quantitative
Risk Assessment c)Project
Management d)Behaviour
safety management etc |
XXXX,
CEO YYYY,
Senior management level staff KKKK,
HR Training Manager WSHO
Willy Lee |
end
Dec 2013 |
|
4 |
Group Meeting |
No
training budget to improve current WSH performance WSH
Safety Committee team members are not trained and not competent to assume
their roles as WSH Safety committee team member Company
XXXX to define the serving period of
its nominated WSH safety committee team members |
Company
XXXX CEO to set some money aside as
the HSE training budget , establish procedure in analyzing the training needs
of their WSH Safety Committee team and
to provide them with the relevant training to build their attitude
,skills and knowledge to make them competent to assume their role as WSH
safety committee team members helping west to proactively manage its
workplace WSH. And
to define the WSH safety committee team member serving period to maximum one
year with the objective to expose more Company XXXX employees CEO to discuss with senior management level
staff on the allocation of safety budget to improve the workplace WSH
competency and performance |
XXXX,
CEO YYYY,
Senior management level staff KKKK,
HR Training Manager WSHO
Willy Lee |
End
Dec 2031 |
|
5 |
Incident investigation and
analysis |
No
training budget to improve current WSH performance Incident
investigation team not trained on basic investigation skills and the use of
investigation tools |
Company
XXXX CEO to set some money aside as
the HSE training budget , establish procedure in analyzing the training needs
of their Incident investigation team and
to provide them with the relevant training to build their attitude
,skills and knowledge to make them competent to assume their roles |
XXXX,
CEO YYYY,
Senior management level staff KKKK,
HR Training Manager WSHO
Willy Lee |
|
|
6 |
Safety Inspection |
No
training budget to improve current WSH performance of the WSH Safety
Committee team |
Company
XXXX CEO to discuss with senior
management level staff on the allocation of safety budget to improve the
workplace WSH competency and performance and Company XXXX CEO to set some budget aside as the HSE
training budget |
XXXX,
CEO YYYY,
Senior management level staff KKKK
HR Training Manager WSHO
Willy Lee |
|
|
7 |
Hazard Analysis |
No
cross functional risk assessment team formed to assess west departmental risk
assessment |
Company
XXXX CEO should look into establishing
and formation of a risk assessment team which comprises of employees across
cross functional department to ensure no hazards/risks are being oversight or
left unidentified Adopt
a 5x5 risk assessment matrix to better represent the identified hazards
/risks associated with their manufacturing
and equip the risk assessment team members with the relevant practical
knowledge in risk management West
CEO to discuss with senior management level staff on the allocation of safety
budget to improve the workplace WSH competency and performance |
XXXX,
CEO YYYY,
Senior management level staff KKKK,
HR Training Manager WSHO
Willy Lee |
|
TARGET
SCHEDULE FOR COMPLETION OF ACTION ITEMS
The target schedule for completion of action
items have been established after consultation with the Auditee
management representative and it’s responsible persons following up on the
action items and also after taking into consideration audit findings that have
a high or critical associated risk rating, or lower
Schedule
for completion of action items are tabulated below
PERSONS
RESPONSIBLE FOR ACTION ITEMS
For an organization Safety and Health
Management System to be effective, it must have the commitment from the top
management and the commitments from different level of employees within the
organization hierarchy
Based on this principle, the persons responsible
for following up on the action items have been established and tabulated as
follows:
|
Name
of Auditee : Company XXXX |
|||
|
Date
of Assessment: 20 Jul 2013 |
|||
|
Audit
Team Members: Lead Auditor XXXX, Team Auditor YYYY |
|||
|
|
|||
|
SHMS
Elements |
Corrective
Action |
Preventive
Action |
Responsible
Person |
|
Safety
Policy |
To
establish a safety policy which is
appropriate to the nature and scale of its Singapore operation, comply with Singapore
Standard SS 506 Part 3 : 2006 Occupational safety and health (OSH) management system
– Requirements for the chemical industry Development
of the safety policy shall taking into consideration the current
WSH behaviour of its employee, the WSH performance and changes in the WSH
regulations and other related legal requirements and establish realistic and
measurable WSH goals, objectives and target |
Identify
one senior management level staff to oversee the development and
establishment of the safety policy and reporting periodically the progress
and achievement |
XXXX,
CEO Company XXXX |
|
Safe
Work Procedure |
Company
XXXX t should establish a risk assessment team which is made up of cross
functional employees with different background, knowledge and experience with
the objective to ensure that no hazards from any aspect are left undetected and
adopt a 5x5 risk assessment matrix to better classified its risk levels. Equipped
the risk assessment team with the relevant practical knowledge on risk
management and to
formulate the safety rules and regulations taking into consideration the current
WSH behaviour of its employee, the WSH performance and changes in the WSH
regulations and other related legal requirements |
Company
XXXX CEO to discuss with senior management level staff on the allocation of
safety budget to improve the workplace WSH competency and performance Identify
one senior management level staff to oversee the formation of cross
functional risk assessment team Setting
of KPI on employee WSH competency and prescribe WSH goals, objectives and
target to stimulate WSH performance |
XXXX,
CEO Company XXXX YYYY,
Senior management level staff WSHO
Willy Lee |
|
Safety
Training |
Company
XXXX to set some money aside as the HSE training budget ,establish the
training needs analysis of its managers by conducting an internal training
survey , analyse the results and collaborate with its WSHO to identify the
training needs of it’s manager
level employees which may include a)Safety
and Health Management system audit b)Quantitative
Risk Assessment c)Project
Management d)Behaviour
safety management etc |
Company
XXXX CEO to discuss with senior management level staff on the allocation of
safety budget to improve the workplace WSH competency and performance Identify
one senior management level staff to oversee the conduct of the survey,
analyse of survey results and collaborate with WSHO to identify the training
needs of it’s manager level employees Set
KPI on managerial WSH training to stimulate WSH performance |
XXXX,
CEO Company XXXX YYYY,
Senior management level staff KKKK
HR Training Manager WSHO
Willy Lee |
|
Group
Meeting |
Company
XXXX CEO to set some money aside as the HSE training budget , establish
procedure in analyzing the training needs of their WSH Safety Committee team
and to provide them with the relevant
training to build their attitude ,skills and knowledge to make them competent
to assume their role as WSH safety committee team members helping west to
proactively manage its workplace WSH. And
to define the WSH safety committee team member serving period to maximum one
year with the objective to expose more west employees |
West
Company XXXX CEO to discuss with senior management level staff on the
allocation of safety budget to improve the workplace WSH competency and
performance Identify
one senior management level staff to oversee the conduct of the survey,
analyse of survey results and collaborate with WSHO to identify the training
needs of the WSH Safety Committee team members and equip the team member with
the relevant training to make them competent to assume their roles |
XXXX,
CEO Company XXXX YYYY,
Senior management level staff KKKK
HR Training Manager WSHO
Willy Lee |
|
Incident
Investigation and Analysis |
Company
XXXX CEO to set some money aside as the HSE training budget , establish
procedure in analyzing the training needs of their Incident investigation
team and to provide them with the
relevant training to build their attitude ,skills and knowledge to make them
competent to assume their roles |
Company
XXXX CEO to discuss with senior
management level staff on the allocation of safety budget to improve the
workplace WSH competency and performance Identify
one senior management level staff to oversee the conduct of the survey,
analyse of survey results and collaborate with WSHO to identify the training
needs of the incident investigation team members and equip the team member
with the relevant training to make them competent to assume their roles |
XXXX,
CEO Company XXXX YYYY,
Senior management level staff KKKK
HR Training Manager WSHO
Willy Lee |
|
Safety
Inspection |
Company
XXXX CEO to set some money aside as the HSE training budget , establish
procedure in analyzing the training needs of their WSH Safety Committee team members and to provide them with the relevant training
to build their attitude ,skills and knowledge to make them competent to
assume their roles |
Company
XXXX CEO to discuss with senior management level staff on the allocation of
safety budget to improve the workplace WSH competency and performance Identify
one senior management level staff to oversee the conduct of the survey,
analyse of survey results and collaborate with WSHO to identify the training
needs of the incident investigation team members and equip the team member
with the relevant training to make them competent to assume their roles |
XXXX,
CEO Company XXXX YYYY,
Senior management level staff KKKK
HR Training Manager WSHO
Willy Lee |
|
Hazard
Analysis |
Company
XXXX should look into establishing and formation of a risk assessment team
which comprises of employees across cross functional department to ensure no
hazards/risks are being oversight or left unidentified Adopt
a 5x5 risk assessment matrix to better represent the identified hazards
/risks associated with their manufacturing
and equip the risk assessment team members with the relevant practical
knowledge in risk management |
Company
XXXX CEO to discuss with senior management level staff on the allocation of
safety budget to improve the workplace WSH competency and performance Identify
one senior management level staff to oversee the conduct of the survey,
analyse of survey results and collaborate with WSHO to identify the training
needs of the incident investigation team members and equip the team member
with the relevant training to make them competent to assume their roles |
XXXX,
CEO Company XXXX YYYY,
Senior management level staff KKKK
HR Training Manager WSHO
Willy Lee |
VERIFICATION
OF EFFECTIVENESS AND CLOSURE OF ACTION ITEMS
At this stage, The
HSE Consultancy and Training Pte Ltd Auditors are not able to verify the
effectiveness of the implemented control measures and closure of the action
items
Follow up post
audit meeting will be scheduled with West to verify effectiveness of the
implemented control measures and
closure of the action items.
A)Reduced WSH risks, if not eliminated
Comparison between
the residual risk level before and after the implementation of the action items
will be used as a criteria in verifying the effectiveness of the action items. The
comparison results should show that the after control measure implementation
should yield a lower number of accident or injury or near-miss cases if the
control measures implemented are effective in reducing the WSH risks, if not
eliminated
