MOM Circular - New WSH e-Services

MOM Circular: New WSH e-Services System with Enhanced Features for Management of Lifting Equipment and Pressure Vessels

MOM/OSHD/2023-05

To: Owners of Lifting Equipment and Pressure Vessels
      Authorised Examiners (Lifting Equipment and Pressure Vessel)
      All Interested Parties

NEW WSH E-SERVICES SYSTEM WITH ENHANCED FEATURES FOR MANAGEMENT OF LIFTING EQUIPMENT AND PRESSURE VESSELS

A new WSH e-Services system with enhanced features for the management of lifting equipment (LEs)1 and pressure vessels (PVs) (collectively referred to as “statutory equipment”) will be launched on Fri, 11 Aug 2023 at 10:00 AM.

REGISTRATION SUMMARY FOR STATUTORY EQUIPMENT

2 With the new system, the Ministry of Manpower (MOM) will be introducing a Registration Summary for statutory equipment. The Registration Summary (Annex A) which is unique to each statutory equipment provides identification, current registration status and information on safe operating limits.

3 The Registration Summary also includes a quick response (QR) code to MOM’s webpage (Annex B) that provides the current registration status of the statutory equipment and more information. The Registration Summary will replace inspection stickers or “silver stickers” (Annex C) that are currently being used to identify statutory equipment.

4 The Registration Summary will remain unchanged so long as there is no change in ownership of the statutory equipment. If there is a change in the ownership, the Registration Summary must be replaced after the statutory equipment has been re-registered to the new owner by an Authorised Examiner (AE).

DIGITAL SIGNATURES AND ENCRYPTED CERTIFICATES AND REPORTS

5 The certificate of test and examination for LEs (Annex D) and report of examination for PVs (Annex E) will be enhanced.

(a) Certificates and reports will be digitally signed off by AEs without the need for wet-ink signatures or company/personal stamps.

(b) Hardcopy documents will be replaced with electronic version of original certificates and reports that are encrypted to prevent unauthorised amendments.

6 For transition purposes, certificates and reports that were issued before 11 Aug 2023 will remain valid until its expiration dates.

1 Lifting equipment herein this circular refers to any lift, lifting appliance and lifting machine as defined in the Workplace Safety and Health Act. There will be no change to the manner for identification and certification of lifting gears i.e. appropriate tagging for effective identification by owner and issuance of wet-ink signed certificate of test and examination by AE.

SINGLE LOGIN FOR WSH E-SERVICES LIFTING EQUIPMENT AND PRESSURE VESSEL PORTALS

7 As part of the system enhancement, owners and AEs do not have to access different LE and PV portals to manage statutory equipment. They are now able to easily switch between the LE and PV tabs in the single system. The new system can be accessed from either MOM’s “Register and manage Lifting Equipment” or “Register and manage Pressure Vessels” webpages.

ONLINE SUBMISSION OF APPLICATIONS AND REQUESTS

8 The following applications and requests, previously submitted to MOM through manual processes, can now be submitted electronically through the new system.

(a) Requests for PV repairs – Owners intending to carry out repair works on their PVs can do so by performing a search for the PV and trigger the repair request. Owners will also be able to receive updates on the outcome of their requests through the system.

(b) Notification for use of tower cranes at workplaces – MOM will no longer require the Notification Form for Use of Tower Crane in Workplace to be submitted in hardcopies. Instead, it will be electronically uploaded by AEs when a registration or examination record for use of a tower crane at the workplace is submitted through the new system.

ACTIONS REQUIRED BY OWNERS

9 Owners are required to download a copy of the Registration Summary for each of their statutory equipment from the new system and affix the Registration Summary at a visible location on their statutory equipment. Whilst the Registration Summary could be printed in any suitable size, owners shall ensure that:

(c) Registration Summary is affixed as a whole and not cropped to retain only certain sections such as the QR code;

(d) Content is legible; and

(e) QR code could be effectively scanned for information.

10 With the push towards electronic transactions, all system-generated notifications and letters will be sent to owners’ e-mail addresses extracted from the Business Filing Portal of ACRA (BizFile). Hence, all statutory equipment owners are required to update their e-mail address in BizFile by 31 Aug 2024. Owners without a valid e-mail address will not be able to receive certificates or reports from 1 Sep 2024 onwards.

FURTHER INFORMATION

11 Owners, AEs and relevant interested parties are required to exercise all due diligence in performing any transaction through the WSH e-Services system and managing the use of statutory equipment as stipulated in the Workplace Safety and Health Act and its subsidiary legislation.

12 For queries and clarifications, please contact the MOM Contact Centre at 6438 5122 or mom_oshd@mom.gov.sg.