Workplace Safety and Health (Workplace Safety and Health Committees) Regulations 2008
PART II
FORMATION OF WORKPLACE SAFETY AND HEALTH COMMITTEE
Appointment of workplace safety and health committee and chairman
4.—(1) For the purposes of section 29(1) of the Act, a workplace safety and health committee shall be appointed in respect of every factory to which these Regulations apply.
(2) It shall be the duty of the occupier of such a factory to appoint, in respect of the factory —
(a)a workplace safety and health committee; and
(b)a person as a chairman of the workplace safety and health committee, being a person whom the occupier reasonably believes is competent to perform the functions and duties of its chairman.
Appointment of secretary
5.—(1)PART III
MEETINGS OF WORKPLACE SAFETY AND HEALTH COMMITTEE
Meetings
7.—(1) It shall be the duty of the occupier of a factory to take, so far as is reasonably practicable, such measures to ensure that the workplace safety and health committee of the factory meets at least once a month to discuss matters relating to the safety and health of persons at work in that factory.
(2) No person shall prevent any member from attending any meeting of his workplace safety and health committee that is held during working hours.
(3) No person shall make any deduction from the salary of any member for being absent from work for the purpose of attending any meeting of his workplace safety and health committee.
Minutes of meeting
8.—(1) It shall be the duty of the secretary of the workplace safety and health committee of a factory to furnish a copy of the minutes of every meeting of the workplace safety and health committee of the factory to every member thereof and to the occupier of the factory.
(2)It shall be the duty of the occupier of a factory to —
(a)keep a copy of such minutes in the factory for inspection by any inspector; and
(b)furnish a copy of such minutes to the Commissioner at any time when required by the Commissioner.
Non-member may attend meetings
9.A workplace safety and health committee of a factory may invite any person employed in the factory who has suffered bodily injury as a result of any accident or dangerous occurrence which took place in the factory to attend any meeting of the committee to discuss the accident or dangerous occurrence.
Matters to be discussed at meetings
10. At any meeting of a workplace safety and health committee of a factory, only matters relating to the safety and health of persons at work in the factory shall be discussed.Where there is a person appointed as the workplace safety and health officer of a factory, he shall be deemed to be appointed as the secretary of the workplace safety and health committee of that factory.
(2) Where no person is appointed as the workplace safety and health officer of a factory, it shall be the duty of the occupier of the factory to appoint, from among the members of the workplace safety and health committee of the factory, a person to be its secretary.
Composition of workplace safety and health committee
6.It shall be the duty of the occupier of a factory to ensure that —
(a)the workplace safety and health committee of the factory consists of members who are representatives of persons at work in the factory and of the management of the factory; and
(b)at all times, the number of members who are representatives of the persons at work in the factory is not less than those who are representatives of the management of the factory.
PART IV. FUNCTIONS OF WORKPLACE SAFETY AND HEALTH COMMITTEE
General inspection of factory
11.—(1) It shall be the duty of the occupier of a factory to take, so far as is reasonably practicable, such measures to ensure that the workplace safety and health committee of the factory inspects the factory at least once a month to see if necessary measures are taken to ensure the safety and health of persons at work in the factory.
(2) Following every inspection of the factory under paragraph (1), it shall be the duty of the chairman of the workplace safety and health committee of the factory to ensure that the workplace safety and health committee —
(a)discusses the observations of the members during the inspection at its next meeting; and
(b)records in a report —
(i)its opinion in respect of the lack of any measure, or any deficient measure, taken to ensure the safety and health of persons at work in the factory; and
(ii)its recommendations on the actions to be taken in the factory to ensure the safety and health of persons at work in the factory.
Inspection of factory after accident or dangerous occurrence
12.—(1) Where any accident or dangerous occurrence has taken place in any factory —
(a)it shall be the duty of the occupier of the factory to take, so far as is reasonably practicable, such measures to ensure that the workplace safety and health committee of the factory immediately carries out an inspection of the factory; and
(b)it shall be the duty of the workplace safety and health officer appointed in respect of the factory (if one has been appointed) to immediately conduct an investigation into the accident or dangerous occurrence and furnish the chairman of the workplace safety and health committee of the factory with a report of the findings of his investigation.
(2) After an inspection has been carried out in accordance with paragraph (1)(a) of a factory where an accident or a dangerous occurrence has taken place, it shall be the duty of the chairman of the workplace safety and health committee of the factory to ensure that the workplace safety and health committee of the factory —
(a)holds a meeting to discuss the observations of the members during the inspection and the report of the workplace safety and health officer referred to in paragraph (1)(b), if any; and
(b)records in a report —
(i)its opinion in respect of the lack of any measure, or any deficient measure, taken to ensure the safety and health of persons at work in the factory so far associated with the condition of the factory and the cause of the accident or dangerous occurrence; and
(ii)its recommendations on the actions to be taken in the factory to ensure the safety and health of persons at work in the factory.
Action to be taken on report of workplace safety and health committee
13.—(1) It shall be the duty of the chairman to furnish every report of his workplace safety and health committee referred to in regulation 11(2)(b) or 12(2)(b) to the occupier of the factory.
(2) It shall be the duty of the occupier of the factory, as soon as is reasonably practicable after receiving any report furnished under paragraph (1), to do the following:
(a)discuss the recommendations of the workplace safety and health committee with the workplace safety and health officer (if one has been appointed) or the chairman;
(b)record in the report the occupier’s decision; and
(c)direct any person at work in the factory to take such action as the occupier thinks necessary in the interests of the safety and health of persons at work in the factory.
(3) It shall be the duty of the occupier of the factory to keep a copy of every report furnished under paragraph (1) in the factory.
Workplace safety and health committee to assist in organising certain activities to promote safe conduct of work in factory
14. The workplace safety and health committee of a factory may assist in organising any contest, competition or other activity for the purpose of promoting the safe conduct of work in the factory.
Guidelines to promote safe conduct of work in factory
15.—(1) The workplace safety and health committee of a factory shall, with the approval of the occupier of the factory, issue a set of guidelines to promote the safety and health of persons at work in the factory.
(2) The guidelines may, with the approval of the occupier of the factory, be amended or revoked by the workplace safety and health committee.
(3) It shall be the duty of the occupier of the factory to publish a copy of the guidelines, and all amendments made to the guidelines, in such manner as will secure adequate publicity at the factory for the guidelines.
Basic knowledge of members of workplace safety and health committee
16. It shall be the duty of the occupier of a factory to take, so far as is reasonably practicable, such measures to ensure that the members of the workplace safety and health committee have a basic understanding and knowledge of the functions and duties of a workplace safety and health committee under the Act.
Powers of workplace safety and health committee
17. The workplace safety and health committee of a factory shall, for the purposes of discharging its functions and duties under the Act, have the power to do all or any of the following:
(a)to enter, inspect and examine the factory at any reasonable time;
(b)to inspect and examine any machinery, equipment, plant, installation or article in the factory;
(c)to require the production of factory records, certificates, notices and documents kept or required to be kept under the Act, including any other relevant document, and to inspect and examine any of them;
(d)to make such examination and inquiry of the factory and of any person at work in that factory as may be necessary to execute its duties;
(e)to assess the levels of noise, illumination, heat or harmful or hazardous substances in the factory and the exposure levels of persons at work therein;
(f)to investigate any accident, dangerous occurrence or occupational disease that occurred within the factory.
