Guide line on Safety Audit ANNEX 3

GUIDELINES ON THE SAFETY AUDIT REPORT

 1 GENERAL
1.1 The report shall be structured as follows:
Chapt1 Executive summary
Chapt2 Introduction
Chapt3 Overview
Chapt4 Assessment
Chapt5 Findings / Recommendations
Chapt6 Certification
1.2 The report shall be bound in A4-size. 1 copy shall be submitted to PCD and 1 copy to each of the following agencies for information:

1. National Environment Agency
   Pollution Control Department
   Chemical Control Section
   40 Scotts Road, Environment Building #12-00
   Singapore 228231
   Attn: Mr Martinn Ho
   
2. Director
   Singapore Civil Defence Force
   HAZMAT Department
   91 Ubi Ave 4, S(408827)
   Attn: LTC Teong How Hwa
   
   
3. Occupational Safety and Health Division
   18 Havelock Rd, #05-01, S(059764)
   Attn: Mr Yeong Chark Sung
   
   

2 EXECUTIVE SUMMARY
2.1 The audit's scope, schedule, methodology and rationale for the choice of methodology used in the audit shall be outlined.
2.2 The findings of the audit and recommendations for improving the safe management of hazardous substances in the facilities shall be outlined.
3 INTRODUCTION
3.1 General description of the company and its activities.
3.2 The audit's scope, schedule, methodology and rationale for the choice of methodology used in the audit shall be elaborated.
3.3 The audit team leader and members are to be introduced. Their qualifications and experience should be listed.
4 OVERVIEW OF USE/HANDLING OF HAZARDOUS SUBSTANCES
4.1 This section should present a description of the storage sites, processes and operations in which hazardous substances are involved and an overview of the likely hazards present.
4.2 Maps, sketches and a list of the types/quantities of hazardous chemicals stored should be included. The list should also state each substance's UN Hazard Class, PSA DG Group and NFPA Hazard Rating, if available.
5 ASSESSMENT
5.1 This section shall present the assessment of the management of hazardous substances in the facility with respect to the prescribed eleven (11) audit elements.
6 FINDINGS/RECOMMENDATIONS
6.1 The key findings of the audit and recommendations to improve the safe management of hazardous substances in the facility shall be presented in detail along with their underlying rationale and an action plan for their implementation.
6.2 Factors that could result in a hazardous / catastrophic event, the likelihood and consequences of such an event and the control measures at the facility should be discussed.
7 CERTIFICATION
7.1 Certification by audit team leader (or consultant) and senior management that:

1. the handling and storage of hazardous chemicals at the site comply with the provisions / sections of the EPMA,
2. all reasonable professional skill, care and diligence had been taken in preparing the audit report and that the contents are a true representation of the facts,
3. the site conforms generally to guidelines pertaining to the safe management of hazardous chemicals stated in the (SEMI international standards/specifications or FM loss prevention engineering guidelines or equivalent (only for wafer fabrication plants)
4. the maintenance of fire alarm and protection systems and other fire safety works conform to the requirements stated in the NFPA, UFC or UBC codes or any code of practice established by PSB and FSB. (for sites storing and handling flammable and combustible substances)
5. after the implementation of recommendations, the occurrence of a hazardous substance spill/release at the site, with off-site impacts, in unlikely.

_______________________ Name Lead Auditor Name of Safety Audit Firm Date: _____________	_______________________ Name Auditor Name of Safety Audit Firm Date: _____________
_______________________ Name Designation of management in charge of FM or EHS Name of Company Audited Date: _____________	_______________________ Name Designation of senior management (e.g CEO, MD, GM or Plant Manager) Name of Company Audited Date: _____________